Administrative Assistant - Business

Trinity Grammar School is a school that values academic excellence, pastoral care, and student participation, fostering the development of each boy in mind, body, and spirit. Our broad curriculum is delivered by dedicated, caring staff who benefit from outstanding facilities and resources. Trinity is proud to be accredited as a ‘Family Friendly’ workplace and, in 2024, was formally recognised as an Employer of Choice.

We are seeking a capable and resilient Administrative Officer to support the School’s complex Business operations. This role provides direct administrative assistance to the Bursar (CFO) and the Deputy Headmaster – Policy and Strategy, and offers exposure to a wide range of strategic, operational, and governance functions.

Working as part of a collaborative team, you’ll engage with a variety of stakeholders, including long-standing members of our community who bring deep institutional knowledge—sometimes alongside more traditional communication styles. Navigating this environment successfully requires emotional intelligence, diplomacy, and a confident, grounded approach to interpersonal dynamics.

About You

The successful candidate will bring strong administrative experience in a financial, business, or operational setting, with a proven ability to manage detail and drive efficient processes. You will be able to demonstrate:

• Exceptional organisational and time-management skills

• Confidence engaging professionally with diverse stakeholders including contractors, School Council members, and members of the broader School community

• High-level proficiency in Microsoft Office, especially Excel, and a comfort with numerical data

• A proactive and independent working style, with a commitment to streamlining systems and supporting continuous improvement

• Discretion, patience, and the ability to handle confidential matters sensitively

We are particularly looking for someone who is:

• Experienced in administrative or executive support, ideally within finance, policy, or government environments

• Comfortable working with individuals from different generations and traditional communication styles

• Skilled at managing sensitive conversations and promoting respectful workplace interactions

• Clear and articulate in both written and verbal communication

• Calm under pressure and confident in maintaining professional boundaries

This position offers a unique opportunity to contribute to key operational aspects of the School, including insurance, major projects, budgeting, policy development, and governance reporting.

Involvement in broader aspects of School life, including co-curricular, sporting, and pastoral programs, is encouraged. A commitment to the School’s Christian ethos and support for its ministry is expected.

This is a full-time, year-round position (38 hours/week, Monday to Friday), based on-site. Some flexibility in working arrangements may be considered.

The successful applicant will be required to provide:

• A current Working with Children Check

• A valid First Aid certificate

• Completion of online Child Protection training (prior to commencement)

The anticipated salary will be dependent on the knowledge, skills and attributes of the successful applicant, within the range of $75 - $85K pa (plus 12% superannuation).
Applications will close at 4pm on Thursday 3 July 2025.