Personal Assistant to the Head of Junior School

Overnewton Anglican Community College is a proudly inclusive learning community dedicated to excellence, diversity, and belonging. As an independent Prep - Year 12 school, we nurture academic growth and the development of character, providing pathways for all students to thrive. Participation in a wide range of co-curricular and leadership opportunities inspire students to embrace purpose, serve their communities, and lead lives with heart and integrity.

Why Overnewton

• We offer generous leave, (generally 6 weeks for administration staff and 13 weeks for teaching staff) and various salary packaging options.

• We are committed to ensuring a healthy work-life balance for all staff.

• Our staff benefit from a variety of meaningful perks to support their holistic wellbeing which include 24/7 free counselling through our Employee Assistance Program, free annual flu vaccinations and a robust pastoral care program.

• We have supported study programs, a wide range of learning and development opportunities, and strong internal promotion pathways, all backed by effective leadership to foster our employees’ professional growth.

• We are a values-driven organisation dedicated to child safety, non-discrimination and ethical practices.

• Located in Melbourne’s picturesque north-west with easy commuting and free onsite parking, we offer purpose-built facilities surrounded by nature, with beautiful views and rich flora and fauna to enhance your work experience.

The opportunity

We are currently seeking a proactive and highly organised Personal Assistant to support the Head of Junior School for a 12-month fixed-term contract. This full-time role is based at our Canowindra campus, offering a dynamic and collaborative environment.

As the Personal Assistant, you will play a key role in ensuring the smooth and efficient running of the Junior School by providing comprehensive administrative support to the Head of Junior School. This is a fantastic opportunity to make a real impact in an educational setting while working alongside a supportive and dedicated leadership team.”  One of the key benefits of working at the College is that administrative positions attract 6 weeks of annual leave to be taken during term breaks.  An opportunity not to be missed.

Duties and responsibilities will include, but not limited to:

• Provide high-level administrative support to the Head of Junior School, including attending meetings, preparing papers, and taking minutes.

• Assist with the organisation of functions and events, including venue bookings, catering, invitations, and presentations.

• Draft communications, publications, and presentations, and maintain the Junior School SharePoint site and handbook.

• Prepare monthly board reports and assist with the distribution of newsletters and staff bulletins.

• Manage the Head of Junior School’s diary, appointments, and office systems, ensuring efficient scheduling and filing.

• Track and manage the school’s budget, liaising with the Accounts Department for resources and payments.

• Maintain and update student records, manage enrolment coordination, and assist with exam and camp arrangements.

• Lead the Junior School Administration team, chairing meetings, and overseeing the work of administrative staff.

• Collaborate with the Junior School community, ensuring effective communication and managing repairs and maintenance.

• Engage in professional development and contribute to improving administrative practices while adhering to the College’s Code of Conduct.

Key Selection Criteria

• Suitable qualifications; Business Administration or equivalent qualifications (minimum Certificate IV level) will be highly regarded

• Significant previous experience as a personal assistant or equivalent position essential.

• Word-processing and spreadsheet skills (particularly Microsoft Word and Excel) with the proven ability to acquire new technology skills

• Knowledge and understanding of school administration packages such as COMPASS, SAS and EDVAL

• Excellent organisation, calendar and time management skills

• Strong ability to prioritise and remain focused under pressure

• Adaptability and change responsive in an atmosphere of constantly shifting priorities.

• A high level of attention to detail

• Ability to maintain confidentiality in all aspects of student, staff, client and College information

• High degree of computer literacy including use of Apple and iPad

• Capacity to work autonomously, flexibly and with discretion

• Capacity to build a strategic partnership with Head of School

• Ability to use initiative and judgement in a range of situations

• High standard verbal and written communication skills

• Ability to analyse data and produce data reports

• Excellent minute taking skills

• A sound knowledge of, or experience in a comparable independent school setting will be highly regarded

• A current Working With Childrens Check (employee), or willingness to acquire one, is essential

• A commitment to Overnewton Anglican Community College values.

 Visit our Careers page to learn more about life at Overnewton and to view the full position description.

How to apply

Please apply directly through Seek. Applications should include:

• A brief cover letter of no longer than one page, outlining you interest in the role

• A CV, of no more than three pages, documenting key responsibilities and achievements in previous roles

Should you have any questions about this role, please email recruitment@overnewton.vic.edu.au

Applications close 5pm Friday 18 July 2025.

Overnewton Anglican Community College is a child-safe employer dedicated to ensuring the welfare and protection of children. All employees, volunteers and contractors are required to adhere to the College’s Child Safety Standards.

We are committed to fostering a diverse and inclusive workplace. We encourage applications from individuals of all ages, genders, ethnicities, cultural backgrounds, disabilities and sexual orientations. Our commitment extends to providing reasonable adjustments to support a fair and positive recruitment experience for all candidates. Overnewton Anglican Community College reserves the right to withdraw this advertisement at any time. Applications will be reviewed and considered as they are received, rather than waiting until the advertisement’s closing date.