Finance Coordinator

Seeking a detail-oriented and proactive Finance and Administration Officer to manage day-to-day financial operations, ensure accurate reporting, and support administrative functions......

Position Overview

We are seeking a detail-oriented and proactive Finance and Administration Officer to manage day-to-day financial operations, ensure accurate reporting, and support administrative functions. This role is essential in maintaining financial integrity, conducting payroll and rent processes, and ensuring compliance with regulatory requirements.

The role is part time 2-3 days (15-24 hours per week) and we are open to flexible working arrangements.

Key Responsibilities

• Performing daily bank reconciliations and managing professional email correspondence.
• Coordinating fortnightly payroll processes, including pay run setup, rent direct debits, and compliance lodgements (BAS/PAYG/Super).
• Managing payroll reporting, distributing payslips, issuing remittances, topping up staff cards, and processing rent deductions.
• Reconciling internal accounts (MDBA and Weel) mid-month.
• Handling monthly tasks such as cash deposits and credit card processing.
• Completing end-of-month financial processes in a timely manner.
• Preparing and distributing quarterly ministry reports, reconciling accounts, managing overdue receivables, and processing internal recharges.
• Supporting annual financial activities including rent setup, bursary invoicing, insurance renewals, tax statement preparation, year-end processing, and audit readiness.
• Continuously identifying and implementing improvements to financial systems and processes.
• Assisting with other finance-related duties as required by the Admin & Facilities Manager and wardens.

Qualifications and Skills

• Proven experience in finance roles.
• Preferred experience with Xero accounting systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple deadlines and priorities.
• Excellent communication and interpersonal skills.
• Familiarity with ATO Business Services and payroll compliance is desirable.

Please send cover letter and resume to Rebecca Spires, Admin & Facilities Manager via the 'Apply to this Job' button below, or contact 02 92113496 with any enquiries.